The Goulden House Co-operative hold General Meetings (GM) every quarter and an Annual General Meeting (AGM) every summer.
There are standard agenda items at each meeting and all members have the opportunity to add a relevant item by contacting the estate office at least three weeks prior to the meeting date.
Discussions and decisions are minuted at each meeting and we aim to have the draft minutes available on our website within 10 days of the meeting. You will find the minutes of the most recent meeting on the downloads page or below.
Meetings are held in the community room at Entrance B or online using Zoom.
Proxy Voting
If you are entitled to vote but cannot attend the meeting, you can appoint a proxy using this form: Form of Proxy. The form is also available from the office.
Meeting Schedule
You can view the meeting schedule for the current year below.
Upcoming Meetings in 2025
General Meeting Wednesday 26th March 2025 at 7.00pm
To join via Zoom please register in advance:
https://bit.ly/GHMEETING26MARCH
Meeting Agenda
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- Welcome by the Chair, apologies and declarations of interest.
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- Review of last Minutes (11.12.2024), corrections and approval
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- Review of Proposed Budget 25/26
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- Sec. 20 Major works update
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- A.O.B/Questions
Please submit questions 7 days in advance to the office
Previous Meetings:
2024
General Meeting Wednesday 11th December 2024 at 7.00pm
To join via Zoom please register in advance:
Agenda
1. Welcome by the Chair, incl. apologies and declarations of interest.
2. Minutes of the last meeting (11.06.24), corrections and approval.
4. Sec. 20 Major Works Updates
5. A.O.B. / Questions
AGM Wednesday 9th October 2024 at 7:00pm (ADJOURNED until 27th November)
To join via Zoom please register in advance:
https://bit.ly/GHAGM24
Meeting Agenda
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- Welcome by the Chair, apologies and declarations of interest.
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- Review of last AGM Minutes (19.09.23), corrections and approval.
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- Receive the 2023/24 Audited Accounts (they are not yet available to view as there is an outstanding query to be resolved)
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- Appointment of Auditors
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- Election of Committee members* Any Co-op member may stand for election to the committee. Please complete and return this nomination form to the Co-op office by close of business on Friday 5th October.
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- A.O.B/Questions
General Meeting Tuesday 11th June 2024
Agenda
1. Welcome by the Chair, incl. apologies and declarations of interest.
2. Minutes of the last meeting (26.03.24), corrections and approval.
4. A.O.B.
5. Questions from residents.
General Meeting Tuesday 26 March 2024
Agenda
1. Welcome by the Chair, Richard Hickie, incl. apologies and declarations of interest.
2. Minutes of the last meeting (08.11.23), corrections and approval.
3. Estate Manager’s update, including Health & Safety issues, Sec.20 Major works, Non-Compliant Leases’ front doors and Common Area/Breach of Lease . (Report available 22.3.24)
Intrusive Survey from WBC Proposed Fan Installation Drawing
4 . Approval of the 2024/2025 Budget.
5. Community Garden update.
6. A.O.B. WBC E-Scooter/E-bike parking bay proposal
7. Questions from residents.
2023
General Meeting Wednesday 8 November 2023 at 7pm in the community room and via Zoom
Agenda
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- Welcome
- Review of last meeting (Draft Minutes 22 May 2023)
- Updates from Manager Estate Managers Report
- Questions from Residents
Please come along and have your say!
Previous Meeting: AGM 7pm Tuesday 19th September 2023.
AGM Agenda 2023
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- Welcome
- Review of Last AGM Minutes Draft minutes from 2022 AGM
- Receive the 2022/23 Audited Accounts
- Appointment of Auditors
- Election of Committee members
- Any Co-op member may stand for election to the committee. Please complete and return this nomination form to the Co-op office by close of business on Friday 15 September at the latest.
- Questions from Residents
Previous Meetings
- Monday 22 May 2023:
- Tuesday 28 March 2023
- Budget 2023-2024 Approved at this meeting
- Minutes from this meeting
- Estate Managers Report
2022
General Meeting 8th December 2022 at 7pm APPROVED-Minutes-Goulden-House-General-Meeting-8-December-2022-2
AGM (Annual General Meeting) – 24 October 2022 at 7pm Draft Minutes GH AGM 24 Oct 2022
General Meeting 11 May 2022 GH-General-Meeting-FINAL-Minutes-11-May-2022
Budget 2022
- APPROVED-BUDGET-2022
- ADDENDUM TO APPROVED BUDGET FOR ELECTRICITY 2022-23
- ADDENDUM TO REPAIRS TO THE COMMUNAL FIRE DOORS
General Meeting 23 March 2022 7pm Agenda, Minutes from 23 December 2021, Estate Manager’s Report to General Meeting 23rd March 2022, Draft Budget
Other Documents
Goulden House Co-Operative Ltd 5 Year Plan (Working Document) 2020 to 2025 (Updated in April 2023)
- Goulden House Structural Survey Report 2022-2023 Accompanying Notes to Structural Survey of Goulden House
2021
General Meeting 23 December 2021 . The meeting on 16 December was not quorate so by the Co-op rules was adjourned after 30 minutes and will now take place on 23 December at 7pm.
Agenda and documents as below but there is an updated Managers report:
Estate Manager’s Report to General Meeting 23rd December 2021
General Meeting 16 December 2021 (Register)
Estate Manager’s Report to General Meeting 16th December 2021
Goulden House Draft Minutes General Meeting 17 Nov 2021
RISK REGISTER (WORKING DOC) 2021 (updated on 2nd December 2021)
General Meeting 17 November 2021
Estate Manager’s Report to General Meeting 17th November 2021
Goulden-House-Co-op-Audit-Final-Report-21-22
Risk Register Goulden House Co-Operative Ltd (Working Document)
Annual update from Management Committee 2021
Goulden House – Audited Financial Statements 2021 APPROVED
Annual General Meeting 6 October 2021 at 7pm (to be held online via Zoom). Main items on the agenda include.
GH Detailed income and expenditure to 31 March 2020
General Meeting 16 March 2021 (Budget Approval) (to be held online via Zoom)
Agenda for 16 March 2021 | Draft Minutes of GH General Meeting 16 March 2021
Minutes of previous meeting 18 Feb 2020
Manager’s Report to General Meeting 16 March 2021 (002)
Budget minutes from last meeting (18.02.2020 )
BUDGET 2021-22 (APPROVED) APPROVED BUDGET 2021-22 (REVISED)
2020
Goulden House Co-op Final Audit Report 2019-20 v3
Virtual AGM Agenda Tues 8 December 2020 |
Manager’s Report to Annual General Meeting 8 December 2020
2020 Committee Nomination and Proxy forms
Goulden-House-Audited-Financial-Statements-for-Year-Ended-31-March-2020.pdf
Letter from Company Secretary Coulden House Co-Operative Ltd Management Commitee
Goulden House Co-Operative Ltd 5 Year Plan (Working Document) 2020 to 2025
Goulden House Indemnity Form – Rechargeable Works Agreement Form
2019
Meetings from 2019 and older are no longer published on the website but minutes may be obtained from the estate office by making a written request.
Why reconvene? Under our Rules (section 23), we cannot conduct a meeting unless there is a quorom of 25 voting members. 15 members [rule changed at AGM July 2017] The rules say the meeting can be reconvened a week later and the quorum will be the members present. Here is the relevant section:
PROCEEDINGS AT GENERAL MEETING
23. (a) No business shall be transacted at any general meeting of the Co-operative unless a quorum of voting members is present at the time the meeting proceeds to business. Fifteen voting members shall form a quorum.
(b) If no quorum is present within half an hour of the time appointed for the meeting, the meeting, if convened on a requisition of the members shall be dissolved, but in any other case shall stand adjourned to the same day in the next week at the same time. If at the adjourned meeting a quorum is not present within half an hour of the time appointed for the meeting, the members present shall be a quorum.
Rules and Who’s Who
The Rules under which the co-operative operates and current membership can be found at http://www.gouldenhouse.org/co-operative/
Minutes of Previous AGM meetings.
Draft Minutes for AGM 31 July 2017
Approved copies and older meetings may be requested at the Co-operative Office.