The Goulden House Co-operative hold General Meetings (GM) every quarter and an Annual General Meeting (AGM) every summer.
There are standard agenda items at each meeting and all members have the opportunity to add a relevant item by contacting the estate office at least three weeks prior to the meeting date.
Discussions and decisions are minuted at each meeting and we aim to have the draft minutes available on our website within 10 days of the meeting. You will find the minutes of the most recent meeting on the downloads page or below.
Meetings are held in the community room at Entrance B or online using Zoom.
Proxy Voting
If you are entitled to vote but cannot attend the meeting, you can appoint a proxy using this form: Form of Proxy. The form is also available from the office.
Meeting Schedule
You can view the meeting schedule for the current year:
2022
General Meeting 8th December 2022 at 7pm
Please join us via Zoom or in person at the Community Room (Entrance B).
AGM (Annual General Meeting) – 24 October 2022 at 7pm Draft Minutes GH AGM 24 Oct 2022
General Meeting 11 May 2022 GH General Meeting Draft Minutes 11 May 2022
Budget 2022
- APPROVED-BUDGET-2022
- ADDENDUM TO APPROVED BUDGET FOR ELECTRICITY 2022-23
- ADDENDUM TO REPAIRS TO THE COMMUNAL FIRE DOORS
General Meeting 23 March 2022 7pm Agenda, Minutes from 23 December 2021, Estate Manager’s Report to General Meeting 23rd March 2022, Draft Budget
Other Documents
Goulden-House-Co-Operative-Ltd-5-Year-Plan-Working-Document-2020-to-2025-Updated-November-2022
Proposed Dates for General Meetings
A schedule of meeting dates for 2023 is currently being discussed by the committee.
2021
General Meeting 23 December 2021 . The meeting on 16 December was not quorate so by the Co-op rules was adjourned after 30 minutes and will now take place on 23 December at 7pm.
Agenda and documents as below but there is an updated Managers report:
Estate Manager’s Report to General Meeting 23rd December 2021
General Meeting 16 December 2021 (Register)
Estate Manager’s Report to General Meeting 16th December 2021
Goulden House Draft Minutes General Meeting 17 Nov 2021
RISK REGISTER (WORKING DOC) 2021 (updated on 2nd December 2021)
General Meeting 17 November 2021
Estate Manager’s Report to General Meeting 17th November 2021
Goulden-House-Co-op-Audit-Final-Report-21-22
Risk Register Goulden House Co-Operative Ltd (Working Document)
Annual update from Management Committee 2021
Goulden House – Audited Financial Statements 2021 APPROVED
Annual General Meeting 6 October 2021 at 7pm (to be held online via Zoom). Main items on the agenda include.
GH Detailed income and expenditure to 31 March 2020
General Meeting 16 March 2021 (Budget Approval) (to be held online via Zoom)
Agenda for 16 March 2021 | Draft Minutes of GH General Meeting 16 March 2021
Minutes of previous meeting 18 Feb 2020
Manager’s Report to General Meeting 16 March 2021 (002)
Budget minutes from last meeting (18.02.2020 )
BUDGET 2021-22 (APPROVED) APPROVED BUDGET 2021-22 (REVISED)
2020
Virtual AGM Agenda Tues 8 December 2020 |
Manager’s Report to Annual General Meeting 8 December 2020
2020 Committee Nomination and Proxy forms
Goulden-House-Audited-Financial-Statements-for-Year-Ended-31-March-2020.pdf
Letter from Company Secretary Coulden House Co-Operative Ltd Management Commitee
Goulden House Co-Operative Ltd 5 Year Plan (Working Document) 2020 to 2025
Goulden House Indemnity Form – Rechargeable Works Agreement Form
2019
Meetings from 2019 and older are no longer published on the website but minutes may be obtained from the estate office by making a written request.
Why reconvene? Under our Rules (section 23), we cannot conduct a meeting unless there is a quorom of 25 voting members. 15 members [rule changed at AGM July 2017] The rules say the meeting can be reconvened a week later and the quorum will be the members present. Here is the relevant section:
PROCEEDINGS AT GENERAL MEETING
23. (a) No business shall be transacted at any general meeting of the Co-operative unless a quorum of voting members is present at the time the meeting proceeds to business. Fifteen voting members shall form a quorum.
(b) If no quorum is present within half an hour of the time appointed for the meeting, the meeting, if convened on a requisition of the members shall be dissolved, but in any other case shall stand adjourned to the same day in the next week at the same time. If at the adjourned meeting a quorum is not present within half an hour of the time appointed for the meeting, the members present shall be a quorum.
Rules and Who’s Who
The Rules under which the co-operative operates and current membership can be found at http://www.gouldenhouse.org/co-operative/
Minutes of Previous AGM meetings.
Draft Minutes for AGM 31 July 2017
Approved copies and older meetings may be requested at the Co-operative Office.