The Goulden House Co-operative hold General Meetings (GM) every quarter and an Annual General Meeting (AGM) every June/July.
There are standard agenda items at each meeting and all members have the opportunity to add a relevant item by contacting the estate office at least three weeks prior to the meeting date.
Discussions and decisions are minuted at each meeting and we aim to have the draft minutes available on our website within 10 days of the meeting. You will find the minutes of the most recent meeting on the downloads page or below.
Meetings are held in the community room at Entrance B.
Proxy Voting
If you are entitled to vote but cannot attend the meeting, you can appoint a proxy using this form: Form of Proxy. The form is also available from the office.
Meeting Schedule
You can view the meeting schedule for the current year:
2017
January 24th (Tuesday): General Meeting Minutes of Goulden House General Meeting 31 January 2017
March 30th (Thursday 7.30pm). Reconvened from 23 March. Agenda for 30th March Meeting| GH budget comparison between years | Draft budget 2017-18
July 31st (Monday) 7pm: AGM Accounts Approval (Link to audited accounts) Draft Minutes for AGM 31 July 2017
October 2nd (Monday) 7.30pm: Special General Meeting Special GM agenda for 2 October 2017 Minutes of Goulden House General Meeting 23 November 2016 (with attendee list)
November 29th (Wednesday): General Meeting (if quorom if 15 members not achieved, meeting will be Reconvened after 1 week)
2018
January 24th (Wednesday) General Meeting (quorom of 15 members not achieved, meeting was Reconvened after 1 week); DRAFT GM Minutes 31 01 18
March 27th (Wednesday): Budget Approval General Meeting (if quorom of 15 members not achieved, meeting will be Reconvened after 1 week); GM agenda for 28th March 2018, GH Draft budget 18-19, Proposed rule changes for Goulden House
July 31st (Tuesday) Annual General Meeting (AGM).
Why reconvene? Under our Rules (section 23), we cannot conduct a meeting unless there is a quorom of 25 voting members. 15 members [rule changed at AGM July 2017] The rules say the meeting can be reconvened a week later and the quorum will be the members present. Here is the relevant section:
PROCEEDINGS AT GENERAL MEETING
23. (a) No business shall be transacted at any general meeting of the Co-operative unless a quorum of voting members is present at the time the meeting proceeds to business. Fifteen voting members shall form a quorum.
(b) If no quorum is present within half an hour of the time appointed for the meeting, the meeting, if convened on a requisition of the members shall be dissolved, but in any other case shall stand adjourned to the same day in the next week at the same time. If at the adjourned meeting a quorum is not present within half an hour of the time appointed for the meeting, the members present shall be a quorum.
Rules and Who’s Who
The Rules under which the co-operative operates and current membership can be found at http://www.gouldenhouse.org/co-operative/
Minutes of Previous AGM meetings.
Older meetings may be requested at the Co-operative Office.