Co-operative Meetings

The Goulden House Co-operative hold General Meetings (GM) every quarter and an Annual General Meeting (AGM) every summer.

There are standard agenda items at each meeting and all members have the opportunity to add a relevant item by contacting the estate office at least three weeks prior to the meeting date.

Discussions and decisions are minuted at each meeting and we aim to have the draft minutes available on our website within 10 days of the meeting. You will find the minutes of the most recent meeting on the downloads page or below.

Meetings are held in the community room at Entrance B or online using Zoom.

Proxy Voting

If you are entitled to vote but cannot attend the meeting, you can appoint a proxy using this form: Form of Proxy. The form is also available from the office.

Meeting Schedule

You can view the meeting schedule for the current year below.

Upcoming Meetings in 2024

General Meeting Tuesday 11th June 2024 at 7:00pm in the Community Room and via Zoom.

Please register to join Zoom in advance here:


1. Welcome by the Chair, incl. apologies and declarations of interest.

2. Minutes of the last meeting (26.03.24), corrections and approval.

3. Estate Manager’s update

4. A.O.B.

5. Questions from residents. Please submit questions at least 7 days in advance to [email protected]

Lift update


AGM Tuesday 17  September 2024

Monday 11 November 2024

Previous Meetings:


General Meeting Tuesday 26 March 2024


1. Welcome by the Chair, Richard Hickie, incl. apologies and declarations of interest.

2. Minutes of the last meeting (08.11.23), corrections and approval.

3. Estate Manager’s update, including Health & Safety issues, Sec.20 Major works, Non-Compliant Leases’ front doors and Common Area/Breach of Lease . (Report available 22.3.24)

Intrusive Survey from WBC  Proposed Fan Installation Drawing

4 . Approval of the 2024/2025 Budget.

5. Community Garden update.

6. A.O.B. WBC E-Scooter/E-bike parking bay proposal

7. Questions from residents.


General Meeting Wednesday 8 November 2023 at 7pm in the community room and via Zoom

Draft Minutes 8.11.23


 Please come along and have your say!

Previous Meeting: AGM  7pm Tuesday 19th September 2023.


Draft Minutes AGM 2023

AGM Agenda 2023

    1. Welcome
    2. Review of Last AGM Minutes Draft minutes from 2022 AGM
    3. Receive the 2022/23 Audited Accounts
      1. Goulden House Co-operative Limited Accounts 2023
      2. Statement of Service Costs
    4. Appointment of Auditors
    5. Election of Committee members
      1. Any Co-op member may stand for election to the committee. Please complete and return this nomination form to the Co-op office by close of business on Friday 15 September at the latest.
    6. Questions from Residents

Previous Meetings



General Meeting 8th December 2022 at 7pm APPROVED-Minutes-Goulden-House-General-Meeting-8-December-2022-2

AGM (Annual General Meeting) – 24 October 2022 at 7pm Draft Minutes GH AGM 24 Oct 2022

General Meeting 11 May 2022  GH-General-Meeting-FINAL-Minutes-11-May-2022

Budget 2022

General Meeting 23 March 2022 7pm Agenda, Minutes from 23 December 2021, Estate Manager’s Report to General Meeting 23rd March 2022, Draft Budget

Other Documents

Goulden House Co-Operative Ltd 5 Year Plan (Working Document) 2020 to 2025 (Updated in April 2023)



General Meeting 23 December 2021 . The meeting on 16 December was not quorate so by the Co-op rules was adjourned after 30 minutes and will now take place on 23 December at 7pm. 

Agenda and documents as below but there is an updated Managers report:

Estate Manager’s Report to General Meeting 23rd December 2021

General Meeting 16 December 2021  (Register)

Estate Manager’s Report to General Meeting 16th December 2021

GM Agenda 16 December 2021

Goulden House Draft Minutes General Meeting 17 Nov 2021

RISK REGISTER (WORKING DOC) 2021 (updated on 2nd December 2021)

General Meeting 17 November 2021

Agenda link

Estate Manager’s Report to General Meeting 17th November 2021


Risk Register Goulden House Co-Operative Ltd (Working Document)

Annual update from Management Committee 2021

Goulden House – Audited Financial Statements 2021 APPROVED

Annual General Meeting  6 October 2021 at 7pm (to be held online via Zoom). Main items on the agenda include.

AGM Agenda 6 Oct 2021

GH Detailed income and expenditure to 31 March 2020



General Meeting 16 March 2021 (Budget Approval) (to be held online via Zoom)

Agenda for 16 March 2021 | Draft Minutes of GH General Meeting 16 March 2021

Minutes of previous meeting 18 Feb 2020

Manager’s Report to General Meeting 16 March 2021 (002)

Budget minutes from last meeting (18.02.2020 )



Goulden House Co-op Final Audit Report 2019-20 v3

Virtual AGM Agenda Tues 8 December 2020 |

Manager’s Report to Annual General Meeting 8 December 2020

2020 Committee Nomination and Proxy forms


Letter from Company Secretary Coulden House Co-Operative Ltd Management Commitee

Goulden House Co-Operative Ltd 5 Year Plan (Working Document) 2020 to 2025

Goulden House Indemnity Form – Rechargeable Works Agreement Form

Minutes of GM 18 February 20


Meetings from 2019 and older are no longer published on the website but minutes may be obtained from the estate office by making a written request.

Why reconvene? Under our Rules (section 23), we cannot conduct a meeting unless there is a quorom of 25 voting members. 15 members [rule changed at AGM July 2017] The rules say the meeting can be reconvened a week later and the quorum will be the members present. Here is the relevant section:

23. (a) No business shall be transacted at any general meeting of the Co-operative unless a quorum of voting members is present at the time the meeting proceeds to business. Fifteen voting members shall form a quorum.
(b) If no quorum is present within half an hour of the time appointed for the meeting, the meeting, if convened on a requisition of the members shall be dissolved, but in any other case shall stand adjourned to the same day in the next week at the same time. If at the adjourned meeting a quorum is not present within half an hour of the time appointed for the meeting, the members present shall be a quorum.

Rules and Who’s Who

The Rules under which the co-operative operates and current membership can be found at

Minutes of Previous AGM meetings.

Minutes of GH AGM 22.07.19

AGM Minutes 22 July 2018

Draft Minutes for AGM 31 July 2017

AGM 27.6.2016

AGM 2015

AGM 2014  (2014 reconvened)

Approved copies and older meetings may be requested at the Co-operative Office.

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